eJournal uses a range of permissions that are grouped into roles. A role determines which parts of a course or programme a user can view and which actions the user can perform.
For example, a student will usually have the permission Collection - can have collection, while a teacher may have the permission Assessment - can assess collections and activities.
Each user has one role within a course or programme. The same user may have a different role in another course or programme.
Users with the permission Roles - can edit can configure roles in the permission manager of the relevant course or programme.
For each role, you can determine which permissions are assigned. The roles that are available by default, and the permissions assigned to them, may differ between institutions.
When eJournal is used through an LMS, such as Canvas or Brightspace, users are automatically assigned an appropriate role. The mapping between LMS roles and eJournal roles is configured by the instance administrator through LMS role mapping.
Permissions can be assigned to roles in the permission manager. The permissions below use the same order and terminology as eJournal.
Users with this permission can view analytics for students and collections they have access to, such as collection analytics.
This permission also determines whether a user can view inactivity notifications for collections based on the relevant collection template.
Users with this permission can view the history of published formal assessments for activities and the overall assessment of a collection.
Users who also have the permission Assessment - can assess collections and activities can also view the history of unpublished assessments.
Users with this permission can assess collections and activities within the course or programme.
This permission does not automatically provide access to plagiarism or similarity information. The separate permission Assessment - can view plagiarism information is required for this.
Users with this permission can view available plagiarism and similarity information for work they have access to.
Users with this permission can receive their own collection as a participant, based on a collection template.
This permission is incompatible with certain supervisor permissions, such as Assessment - can assess collections and activities. A user cannot be both the collection owner and an assessor within the same collection template.
Users with this permission can view all collections within the course or programme.
Users with this permission can manage settings for individual collections.
For group collections, this includes settings such as the number of group collections, the number of members per group collection, and properties of a specific group collection, such as its name, image, and member composition.
This permission also determines whether a user can submit a collection for assessment or cancel a submission.
This permission is intended for supervising and managing collections. It is not available to collection owners with Collection - can have collection. Where applicable, student permissions can be configured through the settings for group assignments and submission for assessment.
Users with this permission can view the collections of users who are members of their own groups.
This permission is incompatible with Collections - can view all.
Users with this permission can edit a collection template. This includes general information, such as its name and due date, as well as the structure of the template, such as activities, entry templates, and rubrics.
This permission also determines whether a user can create or edit inactivity notifications for a collection template.
Users with this permission can view collection templates that have not yet been published. This allows them, for example, to review a template before publication.
Users with this permission can add a new collection template to a course or programme.
This permission is also required to link an LMS course or assignment to a collection template in eJournal.
Users with this permission can remove a collection template from a course or programme. If the template is not used by another course or programme, it can be deleted permanently.
Permanently deleting a collection template may also affect work based on that template. Check carefully whether the template is still in use before deleting it.
Users with this permission can add entries to collections as a teacher.
Users with this permission can send email notifications to multiple users within the course or programme at once.
Users with this permission can edit the composition of feedback perspectives through the Feedback perspectives tab in the Layer editor.
Users with this permission can view the users in the course or programme and their assigned roles.
Users with this permission can change the role assigned to a user within the course or programme.
If an available role includes the permission Roles - can edit, a user with Users - can edit role can also assign that role to themselves. Only grant this permission to users who are allowed to manage roles.
Users with this permission can add users to a course or programme. This can be done manually, through a spreadsheet, or through self-enrolment when this option is enabled.
Users with this permission can remove users from a course or programme.
Users with this permission can edit groups within the course or programme, including the group name and member composition.
Users with this permission can view the user groups of the course or programme in the Layer editor.
Users with this permission can add new groups to a course or programme.
Users with this permission can remove groups from a course or programme.
Users with this permission can edit the general details of a course or programme layer, such as its name, abbreviation, start date, and end date.
Combined with Collection template - can add, this permission is also required to link a course to a programme the user is part of.
Users with this permission can view the general details of a course or programme in the Layer editor, such as its name, abbreviation, start date, and end date.
When self-enrolment is enabled, the user can also view the unique code for self-enrolment.
Users with this permission can delete a course or programme layer.
Users with this permission can post comments on individual entries within a collection.
Users with this permission can edit comments posted by other supervisors. For example, a course coordinator may use this permission to adjust a comment posted by a teacher or teaching assistant.
Users with this permission can edit existing roles within a course or programme and add new roles.